User Definitions

User Definitions

A User is a person that has access to the RentalDesk System. You will assign each user an access rights level which will allow them to access only the parts of the program in which you wish them to work.

NOTE: Always make sure at least one user has full access rights. Failure to do so could result in you not being able to access the system.

To add a new User:

Enter all the information needed

User Name

This is the Name of the person. It is a good idea to use first and last name for the user as RentalDesk will use this name for various reports and quotes. This User name has nothing to do with any network access rights or any other application that requires a user name.

Password

The password supports both letters and numbers and should be easy for the user to remember. The password is case-sensitive, so make sure it is entered properly.

Access Rights

Choose from one of the four access rights that has been configured in the User Rights branch.

Reply to E-mail Address

Enter the users e-mail address so that all e-mails which are sent from RentalDesk will reply to the proper e-mail address.

BCC Email Address

You have the option of entering an additional B e-mail address for the user which can optionally be used when emailing from the program

CC Email Address

You have the option of entering an additional CC e-mail address for the user which can optionally be used when emailing from the program

Mail Authentication

USERNAME

If your mail server uses 'authentication' then you will need to enter your username here. Contact your IT administrator or Internet Service Provider (IP) if you don't know it.

Mail Authentication

PASSWORD

If your mail server uses 'authentication' then you will need to enter your password here. Contact your IT administrator or Internet Service Provider (ISP) if you don't know it.

Email Signature

Each user can set up an email 'signature' that will automatically be added to the body of emails sent from RentalDesk