Alias:

A large package of equipment automatically added to your equipment list. If you often need a 12 lamp lighting rig, you can create a Type called "12 lamp lighting rig", check the box labeled Alias/Markup, and select all the pieces that make up the package. When you select "12 lamp lighting rig" from Popstock, the names of the associated types are added to the Equipment List. A variation is a Priced Alias whereby each of the associated types are given a 100% discount and an entry is added to the equipment list, which charges the package price. This is especially useful when creating packages of equipment where the associated types equal more than the package price. See also Composites and Reminders.

Availability

Availability is the maximum amount of equipment that HireTrack NX calculates as being available during a specified date range. The calculation factors in all the dynamics of stock movements during the period in question, including subhires and (multi-site) inter-site transfers.

Attachment:

A link to another program or an OLE Object that can be included in the documents page of the Job Book. It might contain, for example, a ground plan for the venue, or an Excel spreadsheet of expenses or a WYSIWYG drawing.

Book:

A work area that is defined by particular operational tasks. An example would be the Accounts Book contains all the financial information that has been entered.

Category:

A general classification of equipment. Examples of Categories would be: Amplifiers, Video Tape Decks, Lighting Consoles, Moving Lights, etc. A Category is assigned to a Master Category, a Type is assigned to a Category. Categories may be either rental categories or consumable (sales) categories.

Clone:        

A process whereby information is duplicated such that the copy can be easily modified to create a new piece of information.

Client:

Your Customer assigned from the Address Book into the Job Book.

Class:

Equipment is divided into 4 classes

Composite:

A virtual equipment type, which is typically a small package of equipment that is linked to several component pieces which typically rely on each other to make a complete unit. A component piece of equipment can be part of two or more Composites.

For example, a composite can be created named Source 4 19° lantern consisting of:

And another composite can be created named Source 4 26° lantern consisting of:

When you select Source 4 19° lantern and add it to your equipment list, the Composite name is added to the Equipment List, but in reality, the component pieces are reserved for your order. When you check the availability for 19° or 26° lanterns, all the available fixture bodies are checked for availability. Therefore, when you reserve either a Source 4 19° lantern or a Source 4 26° lantern, the stock of fixture bodies is reduced by one. A composite can have it's own price, price scheme, category and weight & dimensions. See also Alias and Reminder.

Conflict:

Overlapping jobs that cause shortfalls in the stock available to service the equipment lists are said to generate conflicts. HireTrack NX has several windows that displays lists of conflicts.

Consumable:

A consumable is something (normally a sales item) that is not expected to return like a piece of rental equipment. Equipment takes on the status of a consumable if it is allocated to a consumable category. There is a special in-built price scheme for consumables that does not take into account the duration of the rental.

Equipment List:

A list of equipment associated with a Job, created on the Equipment page of the Job Book. You may create many equipment lists for an individual job.

Hidden:

A process whereby types of equipment are hidden from the Popstock, therefore, the equipment is unavailable for rental as an individual piece of equipment and must be part of a package of equipment. The hidden equipment may be placed on an Equipment List via an Alias or Composite.

Item:

An Item is a specific serialized, barcoded specific piece of equipment. Within the Type Crown MA-2400 power amplifier, you might want to identify a particular amplifier by it's serial number using a barcode. It must have a unique identifier associated with it and this is normally, though not necessarily, a barcode. If not an actual barcode, the unique identifier will be some sort of stock number. Items can be scanned out on jobs and its rental history tracked. Other specific things about a piece of equipment can be recorded at the Item level, e.g. serial numbers and purchase date.

Job:

A Job is a specific client event. It can be an equipment rental (dry hire) with equipment only, or a full production with equipment, crew and transport. A Job may have one of five Statuses, which may be different than the equipment lists on the job.

Master Category:

A group of Categories. For example you may wish to put your Categories, Microphones, Amplifiers and Speakers into one Master Category called Audio. This is used for grouping similar categories together on printouts.

Popstock:

The window used in several books used to select equipment. The Popstock appears when you click in the descriptions column of an Equipment List. It shows your inventory owned and available, Conflicts, Reminders, and Similar's for equipment you have selected. You can also see the composite components and, if you have access, you can add new equipment to your inventory.

Prep Bay:

One or more equipment list from a Job joined together to be prepped at the same time

Project:

A collection of one or more Jobs, grouped together for organizational purposes that can be reported on or managed together.

Reports:

Reports refers to any output from HireTrack NX or any of the printed forms that are generated by HireTrack NX. These reports include Invoices, Purchase Orders, Delivery Notes, or Pull/Prep Sheets. HireTrack NX utilizes Report Builder to generate all reports from within HireTrack NX. Report Builder can also be used to generate export files which can be opened or imported into other applications.

Reminders:

The Reminders on the Popstock window shows suggested support equipment which you have the option of including on your Equipment List. See Alias and Composite.

Rules:        

Rules are defaults or requirements that are specified in the Software Configuration tab, and enforced in HireTrack NX

Scan in/out:

The process of recording that a unique item has been dispatched or returned on a Job. A physical barcode may be actually scanned, or a unique identifier (still referred to as the 'barcode' in HireTrack NX terminology) may simply be typed into the appropriate form for processing the 'scan

Similars:

The Similars tab of the Popstock window shows Equipment Types in the same Category as the one selected.

Site:

A collection of one or more Warehouses that share common numbering systems and ownership of equipment. Not to be confused with a Warehouse which is part of a single site.

Status:        

The status of Jobs and Equipment Lists have a direct effect on the availability of equipment. There are 4 system statuses and you may create additional statuses, which have a value greater or less than the 4 system statuses. Statuses of quote or lower DO NOT RESERVE equipment. Provisional, Confirmed, Active and higher statuses reserve equipment.

Stock List:

The list of equipment you own or your inventory, created by the Equipment Control Manager using the Equipment Book.

Subhire:

A process whereby equipment is received from another company, thus temporarily increasing your stock availability.

Tab:

As in a Book, a marker showing the name of a page.

Type:

A Type of equipment is usually a manufacturer, model number and a description of a Type of Equipment. It will not have a serial number since you many own many pieces of that type. You might have a Crown MA-2400 power amplifier as a Type within the Category amplifiers.

Typecode:

Type Codes are barcodes that represent a type of equipment instead of a specific item or serialized piece of equipment. On an Equipment List during the Check Out process, it is possible to scan this Type code with your reader, and then you will be prompted for a quantity to Check Out. When entering Type codes, you may not use the same letter number combination as a barcode. When you enter a Typecode, HireTrack NX will check the barcodes database to determine if it is in use as a barcode.

Virtual Warehouse:

A Warehouse that is created for a project. Equipment can be sent from real Warehouses to the virtual Warehouses and availability is then calculated separately based on the movements of equipment in and out of the virtual Warehouse.

Warehouse:

A Warehouse that belongs to a specific site. A site may have several Warehouses that equipment can be moved between.

Wizard:

The Invoice Wizard helps you create and print an Invoice by allowing you to import to your Invoice your selected Equipment Lists, Crew and Transport.